One of our admin staff is organising the catering and is also going to gather together some ideas for the dinner. She reckons that catering will be approximately £15 per person per day (inc VAT) for:
Start of day: tea/coffee Mid-morning: tea/coffee + tray bakes Lunch: sandwiches, cakes Mid-afternoon: tea/coffee + tray bakes
We should be able to get a more accurate price fairly soon.
We're working on the dinner costing somewhere between £40 and £50 per delegate including wine for the tables. I guess the choice of the venue might be cost-dependent, knowing how much sponsorship we have available will be useful.
Stephen
On Fri, Jun 19, 2015 at 11:21:48AM +0100, Andrew Findlay wrote:
On Mon, Jun 08, 2015 at 11:12:00AM +0100, Kimball Johnson wrote:
Thanks Stephen - i'll put some numbers in and share an incomplete budget later today.
Could you send this around please?
For reference I have extracted some numbers from the 2013 spreadsheet:
Total attending: 77 Of which Paid earlybird: 17 (€180) Paid full: 22 (€250) Paid student: 3 (€ 50) Sponsors: 16 Speakers: 18 Organiser: 1
Income: Fees: € 8155 (€8700 less EventBrite fees) Sponsors (7): €10000
TOTAL: €18155
Costs: Venue: € 5150 catering: € 5540 t-shirts: € 765 speaker travel: € 1834 speaker accom: € 1400 pre-conf food: € 220 conf dinner: € 904 other: € 430
TOTAL: €16243
In June 2013, £1 ~ €1.2 In June 2015, £1 ~ €1.4
I assume we will run the budget and event in UK Pounds.
I think we should be providing a reasonable lunch plus morning and afternoon tea/coffee - probably with the 'tray bakes' option or similar.
We need to set some sponsorship levels. 2013 had €1000, €2000, €3000 though nobody took up the top level. Using 2013 exchange rates that would have been £830, £1660, £2500. We could go for £750, £1500, £2000 or perhaps £800, £1200, £1800. Opinions?
Andrew
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