Here is the first draft of the call for papers.
Please read through and make suggestions. In particular, what do you think about the timetable for submissions?
Andrew ----------------------------------------------------------------------- DRAFT CFP 23/01/2015 =========
LDAPCon 2015
The fifth International Conference on LDAP and Directory Services will be held in Edinburgh, UK on 12th and 13th November 2015, with a day of tutorials on 11th November.
Call for papers
Deadlines & Important Dates
Submission Deadline: 6th September 2015 Author Notification: 28th September 2015 Final Papers due: 26th October 2015 Tutorials: 11th November 2015 Conference: 12th-13th November 2015
Topics
You are involved with LDAP in interesting projects? You do LDAP client or server development? You have used LDAP like no-one before? You do identity and access management on top of LDAP?
Why not share your ideas and experiences with others?
We are looking for speakers who are willing to talk about any topic related to LDAP and identity management, suggested topics include:
LDAP technology implementation (Servers, API, User interfaces etc.) LDAP Usage (Schema, Security, Operations, Scaling, big data, etc.) LDAP related technologies (PKI, XACML, SAML, etc.) LDAP and Beyond (IAM, Identity Federation, Authentication on the web, etc.) Best Practices for directory services.
The accepted talks will be grouped into tracks such as a standards/development and deployment/administration.
Talk Submissions
Main presentations should last about 45 minutes including discussion; we will also provide smaller slots of 15 minutes and 5 minutes for lightning talks. Please tell us which duration you prefer when proposing your talk. The talk must be in English.
The one and only way to submit your abstract (approximately 200-800 words, accompanied by your biography of about 100-300 words) is via email to submissions@lists.ldapcon.org. Abstracts must reach the Program Committee by 6th September 2015.
All abstracts will be reviewed by the program committee.
For the conference proceedings we expect you to submit a paper (not just slides, please) of approximately 2-10 pages (A4 or US Letter format, 25mm borders, preferably LaTeX source, OpenOffice or PDF).
For 5-minute talks, a brief abstract is still required but slides can be provided in place of a full paper if you prefer.
By submitting a paper you grant the conference organizers the non-exclusive right to publish your paper in the conference proceedings and on the website; you maintain the right to publish it elsewhere at your discretion.
Expenses
Speakers get free access to the conference, including the social event.
If requested in advance we will provide accommodation for speakers.
Travel expenses might also be covered in special cases. If you need this, please contact us early so we can try to arrange it.
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Andrew,
Andrew Findlay wrote:
Here is the first draft of the call for papers.
thanks for working on this so quick. I agree with most of it.
Deadlines & Important Dates
Submission Deadline: 6th September 2015 Author Notification: 28th September 2015
Isn't that a bit late? The final program is *the* premise for people booking the event. We have to do some PR work which takes time. And employees probably have to ask their boss for traveling budget etc.
=> IMO the program should be on-line at *least* 2,5 months before the event.
Main presentations should last about 45 minutes including discussion; we will also provide smaller slots of 15 minutes and 5 minutes for lightning talks.
I'm not sure whether 5 min talks makes sense. IMHO they don't.
For the conference proceedings we expect you to submit a paper (not just slides, please)
We never demanded that yet. Some people might be discouraged by having the extra work.
Ciao, Michael.
Andrew, Michael, All,
As to the dates I agree with Michael: why not have the siubmission dead-line in mid-August. The evaluation process could be done in 3 weeks, if there are enough reviewers (=members of the programm committee)
5 minutes talks makes sense to me, if it is a poster submission and if there is a poster slam slot in the conference, before a break, wher posters then can be discussed with the poster authors.
Proceedings papers: nice idea, but may be we can have the language a bit more open: such as If you submit a full paper (...), it will be part of the official proceedings. BTW: do you plan a print publication? Otherwise mixing presenations, abstracts and full papers on the web would'nt hurt.
One more thing: If there is a tutorial day, we might also want to ask for tutorial submissions, or do final plans on this already exist?
And one last thing: Isn't usually the programm committee specified in the Call for papers?
I would recommend to first send out a save the day message, then create the programm committe and then send out the call for papers.
Cheers,
Peter
On Fri, 23 Jan 2015 19:00:36 +0100, Michael Ströder michael@stroeder.com wrote:
Andrew,
Andrew Findlay wrote:
Here is the first draft of the call for papers.
thanks for working on this so quick. I agree with most of it.
Deadlines & Important Dates
Submission Deadline: 6th September 2015 Author Notification: 28th September 2015Isn't that a bit late? The final program is *the* premise for people booking the event. We have to do some PR work which takes time. And employees probably have to ask their boss for traveling budget etc.
=> IMO the program should be on-line at *least* 2,5 months before the event.
Main presentations should last about 45 minutes including discussion; we will also provide smaller slots of 15 minutes and 5 minutes for lightning talks.
I'm not sure whether 5 min talks makes sense. IMHO they don't.
For the conference proceedings we expect you to submit a paper (not
just
slides, please)
We never demanded that yet. Some people might be discouraged by having
the
extra work.
Ciao, Michael.
Michael Ströder wrote:
Andrew,
Andrew Findlay wrote:
Here is the first draft of the call for papers.
thanks for working on this so quick. I agree with most of it.
Deadlines & Important Dates
Submission Deadline: 6th September 2015 Author Notification: 28th September 2015Isn't that a bit late? The final program is *the* premise for people booking the event. We have to do some PR work which takes time. And employees probably have to ask their boss for traveling budget etc.
=> IMO the program should be on-line at *least* 2,5 months before the event.
Agreed, we need to give people time to make their travel plans. This part of the timeline should be much earlier.
Main presentations should last about 45 minutes including discussion; we will also provide smaller slots of 15 minutes and 5 minutes for lightning talks.
I'm not sure whether 5 min talks makes sense. IMHO they don't.
Probably does no harm to make it available. If no submissions come in we haven't lost a huge amount of time, but we might get more submissions from people who aren't prepared to create a bigger presentation.
For the conference proceedings we expect you to submit a paper (not just slides, please)
We never demanded that yet. Some people might be discouraged by having the extra work.
I seem to recall that actual papers were solicited before.
On Fri, Jan 23, 2015 at 07:00:36PM +0100, Michael Ströder wrote:
Submission Deadline: 6th September 2015 Author Notification: 28th September 2015Isn't that a bit late? The final program is *the* premise for people booking the event. We have to do some PR work which takes time. And employees probably have to ask their boss for traveling budget etc.
Good point. We could pull the first two dates forward by a month or so. I would not want to come too far forward, as then the authors might feel that their work will be a bit old by the time it is presented. We also need to pick a time when the programme committee will be available to respond to the submissions quickly.
How about this:
Submission Deadline: 28th June Author Notification: 10th July Publish draft programme: 3rd August
That allows some time for negotiation with authors if necessary, and gives the search engines something to work on through August. I would probably expect to start hitting mailing lists and trade press at the start of September (no point in letting announcements sink in a pile of other stuff while people are on holiday).
=> IMO the program should be on-line at *least* 2,5 months before the event.
Main presentations should last about 45 minutes including discussion; we will also provide smaller slots of 15 minutes and 5 minutes for lightning talks.
I'm not sure whether 5 min talks makes sense. IMHO they don't.
Maybe we take them out of the CfP but leave a space in the programme for people to do 'hot topic' short talks.
For the conference proceedings we expect you to submit a paper (not just slides, please)
We never demanded that yet. Some people might be discouraged by having the extra work.
I suppose so. I thought this had been the requirement before, but reading the previous CfP I see you are right.
Andrew
Andrew Findlay wrote:
On Fri, Jan 23, 2015 at 07:00:36PM +0100, Michael Ströder wrote: How about this:
Submission Deadline: 28th June Author Notification: 10th July Publish draft programme: 3rd August
Publish draft programme a bit earlier. The last times working out the programme after reviewing submissions did not take so long.
I would probably expect to start hitting mailing lists and trade press at the start of September
Ok.
(no point in letting announcements sink in a pile of other stuff while people are on holiday).
In Germany the summer holidays are spread across the federal states in the period until mid of September. So there's not a really good date when to begin. => don't be too late with conference PR
I'm not sure whether 5 min talks makes sense. IMHO they don't.
Maybe we take them out of the CfP but leave a space in the programme for people to do 'hot topic' short talks.
It was just my personal opinion. You can leave it in and we'll see what comes in.
Ciao, Michael.
On Fri, Jan 23, 2015 at 05:44:23PM +0000, Andrew Findlay wrote:
Here is the first draft of the call for papers.
Please read through and make suggestions. In particular, what do you think about the timetable for submissions?
A few thoughts/comments from my experiences with organising previous conferences.
* Setting a reasonably early deadline for submissions is a good idea. Once you have a few talks that you're happy to accept you can use them to publicise the event and get further speakers. This gets the ball rolling. For FLOSSUK we also always expect a few late submissions, it's best to be pragmatic and just accept that people are busy.
* If you have some regular attendees who are definitely going to give talks then get at least a title from them as soon as possible. Again, you can use this for publicity to get things going.
* Unless you know that someone is definitely coming, no matter what, don't accept more than a couple of talks from them. Their sudden absence due to illness or whatever would give you a big hole in the programme.
* Lightning talk sessions can be very good. They are a particularly good fit for the last session of the day when everyone is a bit weary. They are also a good way to encourage new people to get involved with giving talks when they might not like the idea of doing a longer talk if they're not accustomed to public speaking.
* It would be good to get all the basic information onto the website for the call of papers. Potential speakers will want to know the venue location, etc., I'm happy to help provide all the local information if you can give me write access to the website.
Stephen
Teilnehmer (5)
-
Andrew Findlay -
Howard Chu -
Michael Ströder -
peter.gietz＠daasi.de -
Stephen Quinney