Kimball has put the draft budget here:
https://docs.google.com/spreadsheets/d/1F-UCDffPexUkcfCrXVU9jyquik9KfsH_jGvm...
He says:
Sorry for the delay, I have been very busy, and am currently in the US for 3 weeks.
There is a lot of holes, i've based the conference prices on last years, but I don't know prices or numbers for the tutorial, I don't have information about sponsors and I don't have any data for the dinner.
Everyone with the link can comment, and I have given Stephen write access.
I don't have much time to dedicate to it, but I will setup eventbrite to take payments once you have agreed on prices.
It looks to me as if the big missing item is the conference dinner and its venue. There is also big uncertainty about tutorial numbers and costs.
There is a likely error on the full-price rate. If early-bird is £175 then full-price is more likely to be £225 than £125... This adds £1700 to the expected income.
We should allow for some admin costs at UKUUG - not clear whether that is the reason for the Admin Fees line.
Leaving aside all tutorial costs and income for the moment, and costing the main dinner at £50/head all-in (big guess, but that is what it costs for a much smaller dinner that I run each year in the Thames Valley)... We get a total cost of about £12000 and a ticket income of about £6000 (£7700 if I am right above), leaving about £6000 to find from sponsors.
In 2013 there were 4 Silver sponsors and 3 Gold, bringing in €10000 in total. Exchange rates have moved a lot since then (and could be very unstable for the next few months) but at current rates €10000 is about £7000 so we in the right ball-park.
There are various approaches to costing the tutorials, partly depending on whether we are paying the presenters. We have not offered to do so, though some may need a fair amount of expenses. I suspect numbers will be lower on the tutorial day - maybe 35 rather than 70+. If we cost it pro-rata that would be £115 full-rate and £85 early-bird, bringing in perhaps £3400. Costs for that day would be low: daytime catering, some printing, a share of expenses, so at those prices it would be a net contributor to the income.
Note that the ticket prices etc are not set in stone: this is for discussion. My feeling is to aim for a figure that will be certain to be safe, and to improve catering/giveaways/dinner/donation if numbers are good.
Thoughts?
Andrew
On Wed, Jul 01, 2015 at 04:08:55PM +0100, Andrew Findlay wrote:
There is a likely error on the full-price rate. If early-bird is £175 then full-price is more likely to be £225 than £125... This adds £1700 to the expected income.
Ah - it seems that the labels were just swapped over. That make the ticket prices the same as 2013 using todays £-€ exchange rate, and removes the extra £1700 that I though I had found in the budget!
Andrew
Am 01.07.2015 um 18:23 schrieb Andrew Findlay:
On Wed, Jul 01, 2015 at 04:08:55PM +0100, Andrew Findlay wrote:
There is a likely error on the full-price rate. If early-bird is £175 then full-price is more likely to be £225 than £125... This adds £1700 to the expected income.
Ah - it seems that the labels were just swapped over. That make the ticket prices the same as 2013 using todays £-€ exchange rate, and removes the extra £1700 that I though I had found in the budget!
Still it seems that the spread sheet is wrong: how can early bird (175) be more costly than full (125) ?
Cheers,
Peter
Andrew
On Fri, Jul 10, 2015 at 03:34:00PM +0200, Peter Gietz wrote:
Still it seems that the spread sheet is wrong: how can early bird (175) be more costly than full (125) ?
The labels are the wrong way around, and I don't have write access to fix it.
Andrew
I am back in the UK now.
I have updated the figures.
Any more news on a dinner venue, and have you managed to gain any sponsorship yet? It would be good to get some more figures in the budget.
I also have a more accurate eventbrite fees calculator, so if you can confirm ticket prices, then I will share that so income can be accurately assessed.
Kimball
On 10 July 2015 at 15:51, Andrew Findlay andrew.findlay@skills-1st.co.uk wrote:
On Fri, Jul 10, 2015 at 03:34:00PM +0200, Peter Gietz wrote:
Still it seems that the spread sheet is wrong: how can early bird (175) be more costly than full (125) ?
The labels are the wrong way around, and I don't have write access to fix it.
Andrew
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I've been away on holiday, I am planning to get the dinner venue organised asap, I should have a list of options waiting for me now.
Stephen
On Mon, Jul 13, 2015 at 01:29:44PM +0100, Kimball Johnson wrote:
I am back in the UK now.
I have updated the figures.
Any more news on a dinner venue, and have you managed to gain any sponsorship yet? It would be good to get some more figures in the budget.
I also have a more accurate eventbrite fees calculator, so if you can confirm ticket prices, then I will share that so income can be accurately assessed.
Kimball
On 10 July 2015 at 15:51, Andrew Findlay andrew.findlay@skills-1st.co.uk wrote:
On Fri, Jul 10, 2015 at 03:34:00PM +0200, Peter Gietz wrote:
Still it seems that the spread sheet is wrong: how can early bird (175) be more costly than full (125) ?
The labels are the wrong way around, and I don't have write access to fix it.
Andrew
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2015 mailing list 2015@lists.ldapcon.org https://lists.ldapcon.org/cgi-bin/mailman/listinfo/2015
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I’ve yet to receive concrete information concerning sponsorship (levels, amounts, how to pay, etc). Once I receive those Symas will be pleased to sponsor this event. Perhaps I missed the information?
Thanks,
-Matt
On Jul 13, 2015, at 6:32 AM, Stephen Quinney squinney@inf.ed.ac.uk wrote:
I've been away on holiday, I am planning to get the dinner venue organised asap, I should have a list of options waiting for me now.
Stephen
On Mon, Jul 13, 2015 at 01:29:44PM +0100, Kimball Johnson wrote:
I am back in the UK now.
I have updated the figures.
Any more news on a dinner venue, and have you managed to gain any sponsorship yet? It would be good to get some more figures in the budget.
I also have a more accurate eventbrite fees calculator, so if you can confirm ticket prices, then I will share that so income can be accurately assessed.
Kimball
On 10 July 2015 at 15:51, Andrew Findlay andrew.findlay@skills-1st.co.uk wrote:
On Fri, Jul 10, 2015 at 03:34:00PM +0200, Peter Gietz wrote:
Still it seems that the spread sheet is wrong: how can early bird (175) be more costly than full (125) ?
The labels are the wrong way around, and I don't have write access to fix it.
Andrew
| From Andrew Findlay, Skills 1st Ltd | | Consultant in large-scale systems, networks, and directory services | | http://www.skills-1st.co.uk/ +44 1628 782565 |
2015 mailing list 2015@lists.ldapcon.org https://lists.ldapcon.org/cgi-bin/mailman/listinfo/2015
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Teilnehmer (5)
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Andrew Findlay -
Kimball Johnson -
Matthew Hardin -
Peter Gietz -
Stephen Quinney