Booking agents and social media
LDAPCon 2013 used Lanyrd and Eventbrite for advance bookings. This seemed to work reasonably well from a delegate point of view, and of course most of the likely attendees for 2015 now have Lanyrd accounts...
Does anyone know more about Lanyrd from an organiser's perspective? Ludo - who should we talk to in LDAPGTF? Lanyrd seem to be a US-based organisation, so there is a risk that we lose quite a lot in currency conversion charges as well as fees.
FLOSSUK/UKUUG have agreed to handle the money, and I see that their Spring conference this year is also using Eventbrite but the final payment will not have gone through before we need to choose. Kimball and Stephen: do you have any more background on this?
Thinking about other social media: LDAPCon 2013 used Twitter, Facebook, Google+ and Lanyrd. There was activity on all of them, but with a clear preference for Twitter. Nothing much happened on Facebook after the initial announcement (or at least, nothing that is visible without an account). There did not appear to be any use of LinkedIn.
We obviously need a presence on social media. Who will volunteer to maintain it?
I have started posting stuff on LinkedIn, but it seems to be a bit transient - maybe we need a 'company page' for the conference?
I see that https://twitter.com/ldapcon describes itself as 'Official account for LDAPcon, international LDAP conference' so it would be good to carry on using that account. Does anyone know who controls it?
Andrew
What I consider to be really important is that the proceedings, presentations etc. are hosted/archived forever on the conference web site http://ldapcon.org/2015/ and not on e.g. lanyrd.
I'd love to see the 2013 presentations also being moved from lanyrd to downloadable files beneath http://ldapcon.org/2013/
Ciao, Michael.
Andrew Findlay wrote:
LDAPCon 2013 used Lanyrd and Eventbrite for advance bookings. This seemed to work reasonably well from a delegate point of view, and of course most of the likely attendees for 2015 now have Lanyrd accounts...
Does anyone know more about Lanyrd from an organiser's perspective? Ludo - who should we talk to in LDAPGTF? Lanyrd seem to be a US-based organisation, so there is a risk that we lose quite a lot in currency conversion charges as well as fees.
FLOSSUK/UKUUG have agreed to handle the money, and I see that their Spring conference this year is also using Eventbrite but the final payment will not have gone through before we need to choose. Kimball and Stephen: do you have any more background on this?
Thinking about other social media: LDAPCon 2013 used Twitter, Facebook, Google+ and Lanyrd. There was activity on all of them, but with a clear preference for Twitter. Nothing much happened on Facebook after the initial announcement (or at least, nothing that is visible without an account). There did not appear to be any use of LinkedIn.
We obviously need a presence on social media. Who will volunteer to maintain it?
I have started posting stuff on LinkedIn, but it seems to be a bit transient - maybe we need a 'company page' for the conference?
I see that https://twitter.com/ldapcon describes itself as 'Official account for LDAPcon, international LDAP conference' so it would be good to carry on using that account. Does anyone know who controls it?
Andrew
On Tue, Feb 03, 2015 at 01:21:57PM +0100, Michael Ströder wrote:
What I consider to be really important is that the proceedings, presentations etc. are hosted/archived forever on the conference web site http://ldapcon.org/2015/ and not on e.g. lanyrd.
Agreed. The 2015 site is based on WordPress so we can do this easily.
I'd love to see the 2013 presentations also being moved from lanyrd to downloadable files beneath http://ldapcon.org/2013/
Me too.
Heiko: Can this be done?
Thanks
Andrew
Hi Andrew,
I'd love to see the 2013 presentations also being moved from lanyrd to downloadable files beneath http://ldapcon.org/2013/
Me too.
Heiko: Can this be done?
Everything can be done. But please give me some time with this, as my schedule is really tight at the moment.
Best Heiko
Am 03.02.2015 um 14:02 schrieb Andrew Findlay andrew.findlay@skills-1st.co.uk:
On Tue, Feb 03, 2015 at 01:21:57PM +0100, Michael Ströder wrote:
What I consider to be really important is that the proceedings, presentations etc. are hosted/archived forever on the conference web site http://ldapcon.org/2015/ and not on e.g. lanyrd.
Agreed. The 2015 site is based on WordPress so we can do this easily.
I'd love to see the 2013 presentations also being moved from lanyrd to downloadable files beneath http://ldapcon.org/2013/
Me too.
Heiko: Can this be done?
Thanks
Andrew
| From Andrew Findlay, Skills 1st Ltd | | Consultant in large-scale systems, networks, and directory services | | http://www.skills-1st.co.uk/ +44 1628 782565 |
Hi Andrew, Not totally sure but I guess that Clement (Cc ) knows about the social accounts.
Cheers, Peter
Peter Gietz, DAASI International GmbH Sent from my mobile
---- Andrew Findlay schrieb ----
LDAPCon 2013 used Lanyrd and Eventbrite for advance bookings. This seemed to work reasonably well from a delegate point of view, and of course most of the likely attendees for 2015 now have Lanyrd accounts...
Does anyone know more about Lanyrd from an organiser's perspective? Ludo - who should we talk to in LDAPGTF? Lanyrd seem to be a US-based organisation, so there is a risk that we lose quite a lot in currency conversion charges as well as fees.
FLOSSUK/UKUUG have agreed to handle the money, and I see that their Spring conference this year is also using Eventbrite but the final payment will not have gone through before we need to choose. Kimball and Stephen: do you have any more background on this?
Thinking about other social media: LDAPCon 2013 used Twitter, Facebook, Google+ and Lanyrd. There was activity on all of them, but with a clear preference for Twitter. Nothing much happened on Facebook after the initial announcement (or at least, nothing that is visible without an account). There did not appear to be any use of LinkedIn.
We obviously need a presence on social media. Who will volunteer to maintain it?
I have started posting stuff on LinkedIn, but it seems to be a bit transient - maybe we need a 'company page' for the conference?
I see that https://twitter.com/ldapcon describes itself as 'Official account for LDAPcon, international LDAP conference' so it would be good to carry on using that account. Does anyone know who controls it?
Andrew
| From Andrew Findlay, Skills 1st Ltd | | Consultant in large-scale systems, networks, and directory services | | http://www.skills-1st.co.uk/ +44 1628 782565 |
2015 mailing list 2015@lists.ldapcon.org https://lists.ldapcon.org/cgi-bin/mailman/listinfo/2015
2015-02-04 8:52 GMT+01:00 Peter Gietz peter.gietz@daasi.de:
Hi Andrew, Not totally sure but I guess that Clement (Cc ) knows about the social accounts.
Hi,
I would be happy to join 2015 organization team and help on the social media part. I can also help on the website design.
We indeed have a twitter accounf. We used lanyrd to organize the schedule and eventbrite for booking, but is was a little costly.
Regards,
Clément.
On Wed, Feb 04, 2015 at 12:54:29PM +0100, Clément OUDOT wrote:
I would be happy to join 2015 organization team and help on the social media part. I can also help on the website design.
I am making progress with the website, but I have much less experience with the social media so some help there would be most welcome.
We indeed have a twitter accounf. We used lanyrd to organize the schedule and eventbrite for booking, but is was a little costly.
I have access to @ldapcon and I am working towards a linking graphical theme for that and the main website (prototype logo is currently installed on Twitter).
You say that Eventbrite was a little costly: could you give some more detail?
Thanks
Andrew
Eventbrite charge 6.5% plus 65p capped at £6.50 per ticket, then there is payment processing fees on top of that
Kimball
On 5 Feb 2015, at 11:00, Andrew Findlay andrew.findlay@skills-1st.co.uk wrote:
On Wed, Feb 04, 2015 at 12:54:29PM +0100, Clément OUDOT wrote:
I would be happy to join 2015 organization team and help on the social media part. I can also help on the website design.
I am making progress with the website, but I have much less experience with the social media so some help there would be most welcome.
We indeed have a twitter accounf. We used lanyrd to organize the schedule and eventbrite for booking, but is was a little costly.
I have access to @ldapcon and I am working towards a linking graphical theme for that and the main website (prototype logo is currently installed on Twitter).
You say that Eventbrite was a little costly: could you give some more detail?
Thanks
Andrew
| From Andrew Findlay, Skills 1st Ltd | | Consultant in large-scale systems, networks, and directory services | | http://www.skills-1st.co.uk/ +44 1628 782565 |
2015 mailing list 2015@lists.ldapcon.org https://lists.ldapcon.org/cgi-bin/mailman/listinfo/2015
2015-02-05 12:00 GMT+01:00 Andrew Findlay andrew.findlay@skills-1st.co.uk:
On Wed, Feb 04, 2015 at 12:54:29PM +0100, Clément OUDOT wrote:
I would be happy to join 2015 organization team and help on the social media part. I can also help on the website design.
I am making progress with the website, but I have much less experience with the social media so some help there would be most welcome.
Great! I saw the password of Twitter account was changed, so I don't have any access anymore.
We indeed have a twitter accounf. We used lanyrd to organize the schedule and eventbrite for booking, but is was a little costly.
I have access to @ldapcon and I am working towards a linking graphical theme for that and the main website (prototype logo is currently installed on Twitter).
You say that Eventbrite was a little costly: could you give some more detail?
In 2013, for an entry ticket payed 250 € on eventbrite, we received 234,25 €: * 7 € on eventbrite fee * 8,75 € for card payement fee
Clément.
On Thu, Feb 05, 2015 at 11:03:05AM +0000, Kimball Johnson wrote:
Eventbrite charge 6.5% plus 65p capped at £6.50 per ticket, then there is payment processing fees on top of that
On Thu, Feb 05, 2015 at 12:19:19PM +0100, Clément OUDOT wrote:
In 2013, for an entry ticket payed 250 € on eventbrite, we received 234,25 €:
- 7 € on eventbrite fee
- 8,75 € for card payement fee
That's about 6.3% overall - probably not too bad.
Did your bank charge anything to receive the payment? We sometimes get hit that way with payments from abroad.
Andrew
2015-02-05 12:50 GMT+01:00 Andrew Findlay andrew.findlay@skills-1st.co.uk:
On Thu, Feb 05, 2015 at 11:03:05AM +0000, Kimball Johnson wrote:
Eventbrite charge 6.5% plus 65p capped at £6.50 per ticket, then there is payment processing fees on top of that
On Thu, Feb 05, 2015 at 12:19:19PM +0100, Clément OUDOT wrote:
In 2013, for an entry ticket payed 250 € on eventbrite, we received 234,25 €:
- 7 € on eventbrite fee
- 8,75 € for card payement fee
That's about 6.3% overall - probably not too bad.
Did your bank charge anything to receive the payment? We sometimes get hit that way with payments from abroad.
I can't say, this part was managed by Emmanuel Lecharny, in copy of this message. Emmanuel, maybe could you answer this question?
Clément.
Le 05/02/15 13:31, Clément OUDOT a écrit :
2015-02-05 12:50 GMT+01:00 Andrew Findlay andrew.findlay@skills-1st.co.uk:
On Thu, Feb 05, 2015 at 11:03:05AM +0000, Kimball Johnson wrote:
Eventbrite charge 6.5% plus 65p capped at £6.50 per ticket, then there is payment processing fees on top of that
On Thu, Feb 05, 2015 at 12:19:19PM +0100, Clément OUDOT wrote:
In 2013, for an entry ticket payed 250 € on eventbrite, we received 234,25 €:
- 7 € on eventbrite fee
- 8,75 € for card payement fee
That's about 6.3% overall - probably not too bad.
Did your bank charge anything to receive the payment? We sometimes get hit that way with payments from abroad.
I can't say, this part was managed by Emmanuel Lecharny, in copy of this message. Emmanuel, maybe could you answer this question?
No, we weren't charged for that.
BTW, one of the mistake we did was to forget to take VAT into account. For any paiement made, we had to deduce 20%, not refundable. So if you expect people to pay 250£, you will only get 190£...
Emmanuel
Most if not all suppliers will charge VAT too thugh, so when budgeting you should work with ex-vat prices accross the board, and then just att VAT to the ticket price.
I suspect a large number of atendees will be able to claim it back anyway.
On 5 February 2015 at 13:42, Emmanuel Lécharny elecharny@gmail.com wrote:
Le 05/02/15 13:31, Clément OUDOT a écrit :
2015-02-05 12:50 GMT+01:00 Andrew Findlay <
andrew.findlay@skills-1st.co.uk>:
On Thu, Feb 05, 2015 at 11:03:05AM +0000, Kimball Johnson wrote:
Eventbrite charge 6.5% plus 65p capped at £6.50 per ticket, then there is payment processing fees on top of that
On Thu, Feb 05, 2015 at 12:19:19PM +0100, Clément OUDOT wrote:
In 2013, for an entry ticket payed 250 € on eventbrite, we received
234,25 €:
- 7 € on eventbrite fee
- 8,75 € for card payement fee
That's about 6.3% overall - probably not too bad.
Did your bank charge anything to receive the payment? We sometimes get hit that way with payments from abroad.
I can't say, this part was managed by Emmanuel Lecharny, in copy of this message. Emmanuel, maybe could you answer this question?
No, we weren't charged for that.
BTW, one of the mistake we did was to forget to take VAT into account. For any paiement made, we had to deduce 20%, not refundable. So if you expect people to pay 250£, you will only get 190£...
Emmanuel
Le 05/02/15 14:50, Kimball Johnson a écrit :
Most if not all suppliers will charge VAT too thugh, so when budgeting you should work with ex-vat prices accross the board, and then just att VAT to the ticket price.
I suspect a large number of atendees will be able to claim it back anyway.
They may, but it will have no impact whatsoever on your accounting. The pb is that, from a taxe POV, an event such LDAPCON is considered as 'final', ie, the VAT can't be claimed back by the organizer. The reason being there is no way to create a 'chain' of VAT down to the public, as ther eis no way to know who will reclaim the VAT.
On 5 February 2015 at 14:02, Emmanuel Lécharny elecharny@gmail.com wrote:
Le 05/02/15 14:50, Kimball Johnson a écrit :
Most if not all suppliers will charge VAT too thugh, so when budgeting
you
should work with ex-vat prices accross the board, and then just att VAT
to
the ticket price.
I suspect a large number of atendees will be able to claim it back
anyway.
They may, but it will have no impact whatsoever on your accounting. The pb is that, from a taxe POV, an event such LDAPCON is considered as 'final', ie, the VAT can't be claimed back by the organizer. The reason being there is no way to create a 'chain' of VAT down to the public, as ther eis no way to know who will reclaim the VAT.
I don't quite know what you mean by that. We can claim back all the VAT that is charged to us by supplies, and then we just charge VAT on top of the ticket price.
A large number of the attendees will work for VAT registered companies, and so they will claim back the VAT, and in turn charge VAT to their customers.
The point is you should not take any VAT into account in your budgeting and accounting, the only place you care about it is adding 20% to the final ticket price.
Kimball
On Thu, Feb 05, 2015 at 02:07:10PM +0000, Kimball Johnson wrote:
On 5 February 2015 at 14:02, Emmanuel Lécharny elecharny@gmail.com wrote:
They may, but it will have no impact whatsoever on your accounting. The pb is that, from a taxe POV, an event such LDAPCON is considered as 'final', ie, the VAT can't be claimed back by the organizer. The reason being there is no way to create a 'chain' of VAT down to the public, as ther eis no way to know who will reclaim the VAT.I don't quite know what you mean by that. We can claim back all the VAT that is charged to us by supplies, and then we just charge VAT on top of the ticket price.
Maybe LDAPGTF (the organisation behind LDAPCon 2013) was not VAT registered.
A large number of the attendees will work for VAT registered companies, and so they will claim back the VAT, and in turn charge VAT to their customers.
The point is you should not take any VAT into account in your budgeting and accounting, the only place you care about it is adding 20% to the final ticket price.
As many of the attendees will be non-UK-based we need to understand the 'place of supply' regulations. In this case I think the place of supply is probably Edinburgh, so we have to add VAT for everyone. EU-based companies may be able to reclaim the VAT via their local tax office. I suspect that non-EU people will not be able to get the VAT back. It may be worth checking with the tax office.
[ If we were selling a *remote* service or delivering a thing or service in the customer's home country we would 'reverse charge' EU VAT-registered customers. Non-EU customers would be 'outside the scope of VAT' but might be liable for tax in thier own country. In both case we not add VAT to the invoice but would have to state the reason on the invoice. You don't want to know about supplying EU-based consumers... ]
Andrew
Le 05/02/15 15:07, Kimball Johnson a écrit :
On 5 February 2015 at 14:02, Emmanuel Lécharny elecharny@gmail.com wrote:
Le 05/02/15 14:50, Kimball Johnson a écrit :
Most if not all suppliers will charge VAT too thugh, so when budgeting
you
should work with ex-vat prices accross the board, and then just att VAT
to
the ticket price.
I suspect a large number of atendees will be able to claim it back
anyway.
They may, but it will have no impact whatsoever on your accounting. The pb is that, from a taxe POV, an event such LDAPCON is considered as 'final', ie, the VAT can't be claimed back by the organizer. The reason being there is no way to create a 'chain' of VAT down to the public, as ther eis no way to know who will reclaim the VAT.
I don't quite know what you mean by that. We can claim back all the VAT that is charged to us by supplies, and then we just charge VAT on top of the ticket price.
Sorry, I confused things.
What I meant, and that was a big mistake we did, is that we expected that the fee we were asking for would be VAT free : it's not. At the end, we of course get back the VAT on everything we purchased. But we expected to be break even with 60 paying attendees, which was not the case, due to the 20% cut we didn't expected. Hopefully, we had 80 attendees, that allows us to be break even.
This was tight. As far as I remember, we just made something like 160€ more than what we spent.
A large number of the attendees will work for VAT registered companies, and so they will claim back the VAT, and in turn charge VAT to their customers.
Yes.
The point is you should not take any VAT into account in your budgeting and accounting, the only place you care about it is adding 20% to the final ticket price.
That was my mistake, and that was what I wanted to warn you about. Then I mixed up things, sorry for that !
A large number of the attendees will work for VAT registered companies,
and
so they will claim back the VAT, and in turn charge VAT to their
customers. Yes.
The point is you should not take any VAT into account in your budgeting
and
accounting, the only place you care about it is adding 20% to the final ticket price.
That was my mistake, and that was what I wanted to warn you about. Then I mixed up things, sorry for that !
No Worries :)
I've organised quite a few conferences in the UK now, so getting pretty good at the budget now :) Which incidentally, i've not forgotten about for this, just need to get the worries of FLOSS UK Spring out of the way first.
Kimball
Teilnehmer (7)
-
Andrew Findlay -
Clément OUDOT -
Emmanuel Lécharny -
Heiko Huetter -
Kimball Johnson -
Michael Ströder -
Peter Gietz